How to ensure your new hire feels at home on day 1

I was reading an article by Kim Harris at TSheets about the importance of effective on boarding of new hire employees. It got me thinking, why is it that something as important as welcoming a new employee can leave such a bad impression?

Unfortunately, far too often in the client organizations my team and I are partnering with, we see new employee on-boarding handled poorly, or worse still, not at all. You know what I mean:

  • The employee who one week later still hadn’t been allocated a laptop or computer.
  • The “new hire training” that covers the legal stuff and protects the company but doesn’t help the new employee understand how business gets done or who their team mates are.
  • The team member who turns up to the first team meeting and everyone is caught off guard and have no idea who they are, or why they are there. Awkward.

Kim Harris shared statistics that brings home just how vital our ‘first day’ is.

  • The Bureau of Labor Statistics found that our youngest baby boomers — that is, individuals born between 1957 and 1964 — held an average of 11.7 jobs by age 48. And when you take into account the employees who entered the workforce since the Financial Crisis of the late 2000s, you’ll find even more so-called “job-hopping.”
  • According to a study published by LinkedIn, recent college grads are more likely to change jobs four times in the first 10 years after graduation. In fact, they reported that people who graduated between 2006 and 2010 worked an average of 2.85 different jobs in their first five years out of school.

That adds up to a lot of first days. I believe that the number of ‘first-days’ will only increase in the future. I write about this in my new book The Future-Proof Workplace, and how we are moving to career-portfolios, many jobs and careers within a lifetime. I’m an example of this, five careers so far and still counting!

Whether you’re about to experience your first ‘first-day’ or you have moved teams or companies several times, the fact is, the first day at a new job is incredibly stressful. With the pressure of learning their position and their co-workers’ names, getting accustomed to office lingo, and adhering to proper etiquette, most warm-blooded humans need a little extra TLC to feel welcome.

At SkyeTeam we endeavor to take our own medicine, to make sure that we prepare for our new team member before, during and after they start with us. After all, OUR success depends on their ability to quickly integrate them into the team. THEIR success depends on our ability to help ensure their success.

Here are a few tips for ensuring that you create a foundation for success when welcoming your new team member:

  1. Don’t keep it a secret: You’ve just hired this wonderful talented person to your team. Don’t keep it quiet! Make sure the rest of the team (and organization) know all about it. Don’t leave it all on your new hire to make new friends at work! One client I work with provides a box of donuts on the new employees desk to encourage everyone to stop by and say “hello” (healthy options are allowed!)
  2. All swagged out: TSheets suggests giving new hires a healthy dose of your brand’s gear to make them feel like part of the team. There’s a lot to be said for the sense of belonging that comes from having swag, and let’s be honest, we all have plenty of it to go around. From pens to shirts and socks, you name it, you can get your corporate brand on it. Most important – the company mug, that way, when your new hire goes to the break area for coffee they are ready to go for that welcome caffeine intake!
  3. Formal Introductions: The organization chart provides a picture of who reports to who, it’s the formal hierarchy. Help your new hire understand who are the critical stakeholders that then need to get to know in the short term. Prioritize the list and share why they are important. Make the introductions. Don’t just send them out to go and find “Sarah”.
  4. Informal Stakeholders: If the org chart is about the formal hierarchy then this tip is about ‘how things really get done around here”. Spend time explaining the informal network, the go-to people, the gate-keepers, the people who know what’s happening before it happens, the connectors, and potentially the rivals/adversaries who may not think highly of you and your team and who may transfer that attitude to your innocent new hire.
  5. Breaking The Code: I’ve yet to find a company that doesn’t have it’s own secret code – corporate language and jargon that is lost on the outsider. Whether it’s those pesky acronyms that people use (but can’t always explain!) or in-jokes and phrases (ask SkyeTeam about Unicorns…). Create a jargon dictionary, share the context of the in-jokes so that your new hire can join in the laughter and not worry whether it’s directed at them.
  6. Sweat the Small Stuff: It’s the little things that can be the biggest frustration when we are new to a team and wanting to be at our best. Which number to dial to get an outside line, how to use the photocopier, where the rest rooms are, where the coffee machine is (and how to refill it and their new branded mug!), the best locations for quick lunch. Make sure you pay attention to the small stuff so that your new employee can focus their attention on the big stuff – ie doing their job!

A perfect first day is a tall order for anyone, however it doesn’t have to be a Hollywood dream. When you give team member a warm welcome, you set them up for success, longevity, and loyalty to your company. Business is personal, and relationships matter, start your working relationship on the right foot by giving a little thought and planning to your on-boarding experience.

Your Challenge

  • What do you and your company do to help new team members feel welcome?
  • What was your best first-day experience? How did your new employer go above and beyond to welcome you?

Let me know in the comments below, I’d love to hear from you.